Operating Guidelines

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Operating Guidelines


Young Energy Professionals Network announced a new three year strategy:

The Network:

The purpose of the BEC Young Energy Professionals Network (the 'Network') is to encourage and promote the engagement of young energy leaders at the national level by providing:

  • an opportunity for young energy professionals to build networks within the sector;
  • a forum to discuss issues that are relevant to young professionals;
  • a support group to inspire and empower young energy professionals;
  • a chance for young professionals to broaden their understanding of the energy sector in a short period of time.

Governance:

The Network will operate under the auspices of the BEC. The Network will operate in a largely autonomous manner, but will not act to bring the reputation of the BEC (or that of the BEC's governing body, the BusinessNZ Council) into disrepute or ill-regard.

Roles and Responsibilities:

The Network will:

  • form a leadership group to manage, facilitate and promote the Network
  • maintain a confidential list of Network members
  • communicate with the Network at regular intervals
  • manage the provision of relevant industry information to members
  • host events for Network members
  • consult with Network members on Network operations including:
  • extending the membership
  • the format and content of communications
  • the events (format and scheduling); and
  • resourcing, as required.

The BEC will:

  • provide resourcing (e.g. venue, organisational assistance, catering) for the Network. The precise level of this resourcing will be case specific and always by prior agreement with BEC's management
  • nominate potential Network members from within their organisations and wider professional networks.

The BEC reserves the right to act as sole selector of the nominees for New Zealand's participation in the World Energy Council's FEL-100 programme, but will do so with input from the Network.

Guiding Principles:

The Network will be guided by a set of principles. The Network will be:

  • inclusive  – a non-discriminatory collective. We want input and suggestions from the Network for events, issues to discuss and activities.
  • informal  – unless otherwise stated, the Chatham House rule will apply. Members can discuss issues in an apolitical environment and not representing an organisation or company.
  • information sharing  – not a unified decision-making, or lobbying, body.
  • integrated  – the content of its communications should be aligned to the WEC/BEC where possible. The Network will operate on a no surprise basis with the BEC.

Leadership:

The leadership of the Network will be made up of a team of five or more members including one BEC and one FEL100 representative. The team should represent a diverse mix of organisations and locations if possible. The Network's leadership team will meet on a regular basis and will report to the BEC as required.

The Network's leadership team will lead the Network and be accountable for its deliverables until (one or all of) the current leadership team steps down from the role, when nominations will be sought from the Network members on a voluntary basis.

Membership:

The target membership for the group is not bound by strict criteria and is largely self-selecting (young energy professionals).

All members must abide by these terms of reference and guiding principles. The leadership team has the authority to revoke membership.

Membership Fees:

The Network does not require membership fees.

The Network leadership team may review the need for membership fees at any time. This review may include the use of event fees to cover costs.

Events and scheduling:

A key feature of the Networks will be the facilitation of events for members, including:

  • Networking events – hosted by the BEC or any BEC member and in effect, a 'meet and greet'. These may or may not be attached to a seminar, or following on from other activities.
  • Seminars – the Network will invite selected speakers to come and give their perspectives on certain topics. Speakers and topics will be determined by the Network in conjunction with the BEC in order to avoid duplication.
  • 'Show and Tells' – sessions may be run where members of the Network give a short presentation of their day-to-day roles and responsibilities. The speakers will then be free to take any questions from Members.
  • Roundtables – the Network may choose to hold a roundtable discussion on a predetermined issue, or release of WEC publications, for example, to enable different perspectives to be considered and understood, (e.g. as an adjunct to the BEC2050 Scenarios planning workshops) and where relevant feed into the BEC workstreams.
  • Site Visits – selected site visits may be volunteered by members of the Network.

Communications:

Communication material, including the provision of information and details of future events, will be managed by the Network's leadership team. Communications material will be developed in conjunction with traditional BEC communications methods to ensure similar look, feel and distributional efficiency.